April 22, 1999 Organizational Meeting

The St. Charles City-County Library Foundation held its organizational meeting at 3:00 p.m.on April 22, 1999 at
the Library District Administrative Office in St. Peters, Missouri 

Present were board members: Lorna Frahm representing the Friends of the Library; Deborah Tomich, representing
the Library District Board of Trustees; Barbara Mittelbuscher, representing the St. Charles Library Building
Corporation; Tim DeGhelder representing the Library Staff. 

Also present were Carl Sandstedt, Director, SCCCLD, and Bob Houck, Planning and Development Coordinator,
SCCCLD. 

Mr. Houck convened the meeting pending the formal election of officers. 

The first item of business was the nomination and election of officers to conduct and manage the business of the
foundation. The following slate of officers was presented 

Deborah Tomich, President 

Lorna Frahm, Vice President 

Barbara Mittelbuscher, Treasurer 

Tim DeGhelder, Secretary 

MOTION: Mr. DeGhelder moved to elect the slate of officers as nominated. Ms. Mittelbuscher seconded. Motion
passed unanimously. 

Ms. Tomich assumed the chair immediately after the elections. 

Mr. Houck presented a draft copy of the Foundation's proposed bylaws. Discussion followed, resulting in the
following modifications: 

Article II, Section 3 - Number 

The authorized composition of the Foundation Board will be not more than 21 (twenty- 

one) voting members. 

Article II, Section 4 - Ex-Officio Members 

The recommended text was changed to read "The Director, and the Planning and Development Coordinator of the
St. Charles City-County Library District shall be ex officio non-voting members of the Foundation Board. 

Article IV, Section 3 - Quorum 

The members present recommended a quorum be defined as "one third to the nearest fraction of the current voting
membership of the Foundation Board..." 

Article VI, Section 8 - Checks, Drafts, Other Orders 

Authorized signatories shall be the Foundation President, Foundation Treasurer, and the Planning and Development
Coordinator of the St. Charles City-County Library District. Two signatures shall be required on any instrument
exceeding $100.00 (one hundred dollars). 



After a complete review, Ms. Tomich asked for a motion to ratify the proposed bylaws. 

MOTION: Ms. Frahm moved to approve the bylaws as amended. Ms. Mittelbuscher seconded. 

Motion passed unanimously. 



There being no further business the Board discussed steps to be taken to incorporate the Foundation as a Missouri
Non-Profit Corporation, and to secure its registration as a tax-exempt charitable organization under sections 509(a)
and 501(c)(3) of the Internal Revenue Code. 

Mr. Houck announced that the Friends of the Library had agreed to provide start up funding equal to ten percent of
the Books 'N More giftshop's gross revenue for FY2000. Thus funds would be available for any application fees
and expenses to form and establish the Foundation. 

Mr. DeGhelder will obtain the application forms need, and Mr. Houck will complete the forms and steer the
application process as the Foundation's Registered Agent. 

Future meetings will be scheduled after the incorporation and tax-exemption is complete. 



MOTION: Ms. Mittelbuscher moved to adjourn. Mr. DeGhelder seconded. Motion 

passed unanimously. 

The meeting adjourned at 4:50 p.m. 


Respectfully submitted 

Bob Houck 

Planning & Development Coordinator, SCCCLD 


Approved 

_________________________________________ 

Timothy G. DeGhelder March 16, 2000 

Secretary, Foundation