November 21st, 2002 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:30PM

Roll call- Lorna Frahm, Bill Zollmann, Tim DeGhelder, Rose Mack, Mark Rudolph, Laurie Stump,  Bob Houck, Carl Sandstedt.

Motion by Bill Zollmann to accept minutes from August 15th meeting. (Note: one name change)

Second Tim De Ghelder

Motion Passed

Special Annual Finance Report- William Armstrong of US Bancorp.

Report given to highlight annual finance review.  No motion needed.

Financial Report given by Bob Houck  

Bob circulated balance sheet.  Bob Houck supplied all information related to investments summary dated 11/20/2002.   Bob also gave information on all Foundation investments.  Noted we are keeping within our investment policy. 

Motion by Mark Rudolph to accept financial report

Second Rose Mack

Motion Passed

Comments from the Foundation Board- 

Introduced Laurie Stump member from Library Board

Staff Liaison's report- See Director's report

Director's report- Carl Sandstedt

• Old Administration building to be leased to non-profits- lead agency (Community Council & Community Vision)

• Winghaven coming along fine- possible opening May 2003

• Having an information open-house for potential employees

• Many coffee vendors- Need Foundation members for selection committee

Old Business-

Householder Scholarships-

Applications to be accepted at the May meeting in 2003.

Old Business-

Trivia Night Fundraiser April 2003

Building is secured Civic Hall in O'fallon

Looking for committee sponsor's. Laurie Stump volunteered to work on getting business sponsors.

$35 to sponsor round

$25 to sponsor table

$50 for both.

New  Business-

Election of board of trustees according to by-laws.  One member of the foundation board shall consist of the St. Charles City-County Library board.

Motion by Mark Rudolph to record that Laurie Stump has been confirmed to the board.

Second- Tim De Ghelder

Motion Passed

New  Business-

Audit Report 2002 has been reviewed and received by the board.  Audit shows that the foundation is within the standards of the "government audit".

New Business

Board members interested in the Coffee Partner Screening Group will be contacted by e-mail.

Information sent out when available.

New Business

Request for funding

Motion made by Mark Rudolph to fund $300 to Vision St. Charles County to sponsor Education, Health, and Library.

Second Tim DeGhelder

Abstain Rose Mack

Motion passed

Motion made by Tim De Ghelder to adjourn at 4:41pm

Second Mark Rudolph

Meeting Adjourned 

Next Meeting set for January 16th at 3:30pm in Foundation Meeting Room. (Administration Building)