November 18th, 2004 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:34PM
Roll Call- Tim DeGhelder, Lorna Frahm(3:39PM), Warlene Reed, Joe Krebs, Bill Zollmann, Floyd Hoffman. Staff members Carl Sandstedt and Bob Houck
Secretary’s report- Minutes from meeting- September14th, 2004
Motion made by Warlene Reed to accept the minutes from the September 14, 2004 meeting.
Second by Joe Krebs
Motion passed.
Public comments- none
Special Report- Jim Rhodes, Information Resource Manager, Local History and Genealogy, SCCCLD
Jim gave an update on the progress of working with the St. Charles Historical Society.
Currently, the library district is doing the following:
1. Help catalog the item. This allows for proper identification of the material.
2. Link the item to the SCCCLD catalog. This will let the general public know what items are available at the historical society.
This project is simply another informational tool. The SCCCLD is guiding the general public to possible informational resources. In no way does the SCCCLD want to take on preservation of the materials.
Future funding from the Library Foundation could help with the cataloging of items owned by the Historical Societies of the St. Charles County area.
The foundation would also consider holding informational seminars that would provide specialist in certain areas related to the following:
1. Cataloging items
2. Preservation of materials
3. Oral history
4. Emergency situations- fire, flood, environmental issues
5. Grants funding issues for historical societies
The main goal would focus on information sharing between the library district and the local historical societies.
Financial Report- Bob Houck gave financial statement as of 11/17/04. In general, foundation is still in market for long-term. Total asset value for foundation is $326,312.18
Motion by Lorna Frahm to accept financial statement.
Second by Joe Krebs
Motion passed.
Comments from the Foundation Board- None
Director's comments combined- Given by Carl Sandstedt
MK expansion- still trying to work out a deal in order to get parking for the expansion. Trying to get other businesses involved to show interest.
City of O'fallon is trying to get the district to work on land improvement issues. The city is still looking into issues.
Would like to take care of all issues before expansion is started.
Staff Liaison- Bob Houck-
Progress on the West County location- Tentative lease in place- five year agreement.
This could move into a general purpose branch as technology progresses.
Old Business-
05-10- 2005 Trivia Night
Tim De Ghelder reported building is secure and committee will be looking into questions and other fundraising options for the event. The $50 approved in 9/14/2004 meeting will be applied for security deposit on Civic Hall.
New Business
05-10- FY Independent Audit
Bob Houck reported that with the new auditing rules GASB34, the report has been delayed until the January 2005 meeting.
No motion needed.
New Business
05-11- Jane Householder Scholarships- Applications
Discussion made that it might be possible to bring in a specialist to talk about general health issues.
Motion made by Lorna Frahm to accept the following applications:
1. Tina Cay for "Mothers of Preschoolers Convention"- $306
2. Debbie Warren for "Master Gardeners State Convention"- $95
3. Elizabeth Orf for "Wilton Cake Decorating" taken at Michael's Craft- $45
4. Vicky Alberico for "Colored Pencil Techniques" taken at SCCC- $128
5. Andrea Miller for "Horseback Riding" taken at Creek Side Farms- $220
6. Phyllis Freese for "Microsoft Publisher" taken at SCCC- $39
7. Robin Leach for "Mistake Free Grammar & Proof Reading" Columbia Mo- $157.50
Total cost to be given $1,070.50
Second by Warlene Reed
Motion Passed.
New Business
05-12- Expansion of the Foundation Board-
Several board members will have terms come to an end. Bring possible board member suggestions to January 2005 meeting.
No motion needed.
Comments for the good of the foundation:
The recognition of Lorna Frahm for serving two years as president of the foundation board. Lorna was given certification for serving as president of the board for the FY2002 and FY2003.
Warlene Reed moved to adjourn. Tim De Ghelder seconded. Motion passed.
The meeting adjourned at 4:54 PM.
Next Meeting set for January 20th at 3:30pm in Foundation Meeting Room. (Administration Building)
