July 21st, 2005 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:36PM

Roll Call- Tim DeGhelder, Warlene Reed, Bill Zollmann (3:38), Mark Rudolph (3:40),Cindy Ostmann, Joe Krebs,   Staff members- Bob Houck 

Secretary’s report- Minutes from meeting- May 19th, 2005

Motion made by Joe Krebs to accept the minutes from the May 19th, 2005 meeting.

^{Second by Warlene Reed}

^{Motion passed.}

Public comments- none

Market report on assets- Bob went over investment spreadsheet:  Total asset value- $324,343.20

^{Motion by Cindy Ostmann to  accept financial statement.}

^{Second by Warlene Reed}

^{Motion passed.}

Comments from the Foundation Board- none

Staff Liaison's Comments- Bob Houck

MK expansion- Bob shared engineering survey of MK.  The report shows possible relocation of building and parking for new expansion.  The report also shows that parking might not be as bad as projected.  The district hopes to bid this project in September.

KL expansion- working on architecture plans.  Building would get an additional 10,000 sq ft.  Only five parking spaces would be lost.  Entrance of building would move to the rear of the building.

Discovery Village Express- lot graded and heavy equipment moving in.  The district still has plans to open express branch in early 2006.

^{Director's Comments - none}

New Business-

06-01- FY2005 Year End Financial Statement (unaudited)

^{Financial Report- Bob Houck gave year end (unaudited) financial statement as of 6/30/05.}

^{Mark Rudolph noticed that two lines in report did not balance.  Looks like a software error.  Bob look into it and give and update.}

^{Motion Cindy Ostmann to accept financial with notion of correcting adjusted lines.  This motion also allows Bob to represent board members at time of audit as sign forms as needed.}

^{Second- Joe Krebs}

Motion Passed

New Business

06-02 Affirmation of Midwest BankCentre as the Foundation's Financial Services Advisor, FY06

Motion was made by Cindy Ostmann to keep Midwest BankCentre as the Foundation's Financial Services Advisor for the FY06.

Second- Mark Rudolph

Motion Passed

New Business

06-03  Joint Sponsorship- Strategic Planning Forums-

Invitation given to Foundation Board Members on strategic planning sessions for the SCCCLD.

Meeting are to be held the first Wednesday of the month- July, August, September.  Issues to include language, culture issues, housing, growth patterns.

Motion made by Mark Rudolph to provide $200 in funding to help pay for refreshment costs during the remaining strategic planning meetings.

Second by Warlene Reed

Motion Passed

New Business

06-04- Nominations and Election of Officers for FY2006-

Nominations made for the board officers for FY06

President- Bill Zollmann

Vice-President- Mark Rudolph

Secretary- Tim DeGhelder

Treasurer- Joe Krebs

Motion made by Mark Rudolph to accept the officers as listed.

Second by Warlene Reed

Motion passed.

06-05 Authorization for the Registered Agent to file corporation registration report with the Secretary of State and incur charges for filing.

Motion made by Joe Krebs to allow Bob Houck to file corporation registration with the Secretary of State.  Furthermore, if filed on-line, all costs shall be reimbursed to Mr. Houck.

Second Mark Rudolph

Motion Passed

06-06 Expansion of the Foundation Board.

Several members are retiring from the board and we need suggestions for new members.  If possible during the next month gather names to bring to our September meeting for recommendation.

Comments for the good of the foundation: 

Bob Houck congratulated the Friends of the Library on their successful book sale.

Question about express library in New Town.  At this moment the library district is waiting for the developer to donate property and construct a building.  Plans to build in New Town are based on developer donations.

Question about petitions in libraries- there is a policy on petitions in libraries- Policy C 264 http://www.youranswerplace.org/library_office/policy/section_c/c264.html 

^{Warlene Reed moved to adjourn. Tim De Ghelder seconded. Motion passed.}

^{The meeting adjourned at 4:31 PM.}

Next Meeting set for September 22nd at 3:30pm in Foundation Meeting Room. (Administration Building)