Annual Meeting- July 19th, 2007 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:35
Roll Call- Warlene Reed, Joe Krebs, Tim DeGhelder, Larry Shroth, Mark Rudolph, Lorna Frahm, Kyle Gaines, Cindy Ostmann, Ralph Garzia Staff members- Bob Houck, Carl Sandstedt
Public comments- none
Secretary's report- Minutes from meeting-
Motion made by Larry Shroth accept the minutes from the May 17, 2007 .
Second-Warlene Reed
Motion- Passed
Financial Report
Market report on assets- Bob went over investment spreadsheet: Total
asset value- $385,334.37 as of
Annual meeting update- Bob shared mutual fund history with board and handed out a yearly balance sheet of all account information.
Motion by Ralph Garzia to accept the financial report as presented.
Second by Joe Krebs
Motion passed
Comments from the Foundation Board-
Lorna Frahm asked about the success of the Friends Book Sale held in June of 2007.
Joe Krebs gave a summary of sales and mentioned the Cabin Fever Book sale in becoming a huge success during the winter months.
Staff Liaison's Comments- Bob Houck
Maggie will work with BJC promotional materials for programs the will begin in Fall 2007.
Interviewed development specialist and the SCCCLD is prepared to make an offer for a starting date on September 1, 2007.
The development specialist will work closely with the library foundation and help design a development plan for future needs of the library district. The development plan will relate to the fundraising needs of the SCCCLD.
One grant application successful: $37,000 for electronic management system. The grant covers 75% of the costs and allows for a federated searching system across different information systems.
One pending grant for $22,000 for co-operative money for the SCCCLD and the community council. This is part of a LSTA-STATE grant
Director's Comments- Carl Sandstedt
The SCCCLD is ready to sign the the KL expansion. Diestelkamp construction company has the low bid for the project. There were items left out of the original bid and there was a rebidding process.
Looking for options to relocate the KL during closing. The main concerns are location and computer lines.
The SCCCLD is going through a bidding process for the WH expansion.
The SCCCLD is trying some district wide programming for adults. The first program will be an author talk by Ferguson and the book, "The Land of Lincoln".
Old Business
None- first meeting of the fiscal yar 2008
New
Business
08-01-- Nomination and Election of Officers for Fiscal Year 2008
Motion by Tim DeGhelder to keep the current officers in place for the FY 2008.
Second by Lorna Frahm
Motion Passed
New Business
08-02 Authorization for Registered Agent to file Corporate Renewal for 2007-08
Motion made by Warlene Reed to give Bob Houck the authorization to sign Corporate Renewal forms.
Second by Joe Krebs
Motion passed
New Business
08-03 Appointment of Schowalter and Jabouri as Independent Auditors, FY2007
Motion made by Joe Krebs to appoint Schowalter and Jabouri as auditors for FY2007 and also allows Bob Houck to sign contract if needed.
Second by Lorna Frahm
Motion passed
New Business
08-04 Year End Financial Statement- FY2007
Motion by Cindy Ostmann to receive Year End Financial Statement.
Second by Ralph Garzia
Motion Passed
New Business
08-05 Request for Coffee Service- McClay Branch Library and release funds.
Motion made by Joe Krebs to release $379 for installation of coffee self-service machines for the McClay Branch Library.
Second- Warlene Reed
Motion Passed.
New Business
08-06 Trivia Night 2008- release of funds for facility deposit
Motion made by Ralph Garzia for the foundation to release up to $300 for a deposit for a facility to use for trivia night in 2008.
Second by Lorna Frahm
Motion Passed
New Business
08-07 Request from Children's Services- Use of Foundation's PayPal account for registration fees, Every Child Ready to Read.
This process would be a small donation of $5 from each member taking a workshop. This would stay in the Foundation account as a donation.
Motion made by Larry Shroth for the library foundation to work with the Children's Services and allow the PayPal account to be used for the programs.
Second by Warlene Reed
New Business
08-08 Expansion of the Foundation Board
Larry Shroth has contacted two potential board members and is waiting for a reply. It is possible the BJC might be looking for more interaction since they now have a relationship with the district.
Comments for the good of the Foundation- none
Cindy Ostmann moved
to adjourn. Ralph Garzia seconded. Meeting adjourned at
Next Meeting set for September 20, 2007
at
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