May 20th, 2004 Minutes

Foundation Minutes- Board Meeting

Call to order- 3:47PM

Board members elected Bob Houck to chair meeting-

Roll Call- Tim DeGhelder, Stuart Lercher, Warlene Reed, Mark Rudolph, Marla Pundmann- 'Carl Sandstedt, and Bob Houck

Secretary’s report-

Motion made by Mark Rudolph to accept the minutes from the March 18, 2004 meeting.

^{Second by Stuart Lercher}

^{Motion passed.}

Public comments- none

^{Financial Report-}

^{Bob Houck gave a financial status as to 5/20/04- report shows $294,889.05 in total assets (with subtraction of the Beynon trust amount $87,000) the available amount is $207,889.05. Bob also noted final ruling from IRS on 501c3 status. The foundation might be giving away more money.}

^{Motion by Mark Rudolph to accept financial report}

^{Second by Stuart Lercher-}

^{Motion Passed}

^{Staff Liaison's comments}

^{Bob emphasized thanks to the board members and mentioned the library districts volunteer dinner. Big issues are still New Town development, West County services, MK expansion, SP movement.}

^{Director’s Comments}

^{Carl Sandstedt mention land development for MK expansion. This could be a win-win situation for the library district. The district is looking at all options for land development.}

Old Business-

^{04-01 Householder scholarship}

^{Motion made by Stuart Lercher to increase scholarship funds $500 for the FY04 year. This would increase total funds to $1500. First round of scholarship total was $527.35. This round would accept a total of $857.} 

^{Recipients Approved- Pam Pepper $497, Robin Leach $185, Cindy McCormack $50, Ginger Kluesner $125.}

^{The grand total of scholarship funding would be $1384.35.}

^{Second Mark Rudolph}

^{Motion passed.}

Old Business- Trivia Night Fundraiser

04-09

After all totals came in our event earned $3540 for the Householder Scholarship fund.  Our next event will be April 30th, 2005.

Old Business- Development Activities- Future Expansions

See Director's and Staff Comments.

Old Business- 

04-14 Benyon Trust- Acceptance of Designation as Beneficiary, Update

Letter was received from Glast, Phillips & Murray with enclosed check for $87,000.

New Business

04-15 Funding request - Middendorf-Kredell Expansion

Motion made by Mark Rudolph to release $10,000 to be used as needed for the MK expansion.

Second by Stuart Lercher

Motion Passed.

New Business

04-16 Pertaining to Tutor.com

Motion made Mark Rudolph on a contingency for the service of Tutor.com with a joint effort of other organizations.  Funding from the foundation would be up to $5000, other organizations would have to fund the remaining $25,000.  

Second by Stuart Lercher

Motion Passed.

^{04-17 Release of funds -- North County Branch Donation}

^{Bob explained that the Foundation received a $500.00 donation restricted to benefiting the North County Branch. As we approach the end of the year, the District may need the funds, once a decision is made how they should be spent. He asked for approval to pay out $500.00 when requested.} 

^{Motion by Mark Rudolph,} 

^{Second by Marla Pundmann.} 

^{Motion passed}

^{04-18 Release of Funds (Pending Receipt) -- Mercy Health Care Meeting Room}

^{Bob reported that Mercy Health Care has expressed interest in sponsoring a meeting room in the NPDC. If the money comes in, it will be needed immediately to fund improvements for the Community Council area. He requested approval to disburse funds as soon as needed for NPDC improvements.} 

^{Motion by Stuart Lercher,} 

^{Second by Warlene Reed.} 

^{Motion passed.}

^{04-19 Appointment of Schowalter and Jabouri - Independent Audit, FY2004}

^{Bob reported that Schowalter and Jabouri audit the Library District’s accounts, and the Foundation’s accounts each year. Their appointment as independent auditors should be renewed every year.} 

^{Motion by Stuart Lercher,} 

^{Second by Marla Pundmann.} 

^{Motion passed.}

^{04-20 Appointment of Nominations Committee}

^{Lorna Frahm should chair the committee because her two terms of office expire this year. Elections of officers will be held at the July 15 Board meeting.}

^{There being no further business, the chair requested comments or a motion to adjourn.}

^{Marla Pundmann moved to adjourn. Mark Rudolph seconded. Motion passed.}

^{The meeting adjourned at 4:55 p.m}

Next Meeting set for July 15th at 3:30pm in Foundation Meeting Room. (Administration Building)