May 17th, 2007 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:38
Roll Call- Warlene Reed, Joe Krebs, Tim DeGhelder, Larry Shroth, Mark Rudolph Staff members- Bob Houck, Carl Sandstedt
Public comments- none
Secretary's report- Minutes from meeting-
Motion made by Larry Shroth accept the minutes from the March 15, 2007 .
Second-Joe Krebs
Motion- Passed
Financial Report
Market report on assets- Bob went over investment spreadsheet: Total
asset value- $387,827.01 as of
Motion by Larry Shroth to accept the financial report as presented.
Second by Joe Krebs
Motion passed
Comments from the Foundation Board- none
Staff Liaison's Comments- Bob Houck
BJC approved naming rights contract for the consumer health sponsor.
SCCCLD is planning a recognizing event.
Contracted "AmeriStar" about KL, building sponsors.
Also looking into a sponsor for the Non-Profit Center.
Grants- Possible grant opportunity for software for database searching with one search portal.
Remember- Friends Book Sale starts June 7th.
Director's Comments- Carl Sandstedt
There was a pre-bid meeting for the KL expansion.
Three different companies showed up- all have worked on projects for the SCCCLD in the past.
Old Business
07-09 Trivia Night 2007- Tim DeGhelder
Gave a breakdown of revenue and expenses. Talked about future use of volunteers in preparing next trivia night. Mainly using volunteers to help with the planning. Including questions and gathering silent auction items. On-line payments was a huge success. Some auction items did not have all the information to accept on-line payment. (we will be more organized next year).
Old
Business
07-12-- In-Branch Coffee Sponsorship - Current Status
Bob Houck shared an excel spreadsheet giving monthly fees and revenues for the coffee vending machines.
The revenue expense sheet relate to DE and MK.
Expenses including setup fees- $2466.40 with Revenues at $1666.10.
Getting customers use to the idea of having beverages in the library and moving one machine to KR will increase revenues.
There are other locations interested in having a coffee machine at their location and the foundation will approve each machine on a request basis.
New Business
07-27 Redesign of Foundation Web Page-
The SCCCLD is going to redesign their webpage. The Foundation will also make some changes when the new design is developed. As stated by the director, the SCCCLD will cover the cost of web page changes since they web page for the foundation is hosted on the SCCCLD pages. This will make the SCCCLD web pages more uniform in design. It will also help with the mission function of raising money for the library district. Bob and Tim will attend any meetings pertaining to web page development.
New Business
07-28 Release of Funds- Kathryn Linnemann Expansion
Motion made by Joe Krebs to release $10,000 as the last payment for the $25,000 to be given to KL for the new expansion.
Second by Warlene Reed
Motion passed.
New Business
07-29 Scoping and Target Amount for FY2008 Jane Householder Scholarships
Information given as a summary for scholarships-
Since 2002 there have been 59 recipients and $8069.24 given out.
Motion made by Joe Krebs to set budget amount up to $2500 for Jane Householder scholarships for the FY2008 budget.
Second by Tim DeGhelder
Motion Passed
New Business
07-30 General Liability Insurance- policy covering Foundation events.
Motion made by Joe Krebs to pay $451 for liability insurance policy to cover Foundation events.
Second- Warlene Reed
Motion Passed.
New Business
07-31 Expansion of the Foundation Board
Board members will take into consideration possible board members who would like to serve on the Foundation Board.
Comments for the good of the foundation: None
Larry Shroth moved
to adjourn. Joe Krebs seconded. Meeting adjourned at
Next Meeting set for July 19, 2007
at
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