January 20th, 2005 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:32PM
Roll Call- Tim DeGhelder, Warlene Reed, Joe Krebs, Bill Zollmann, Mark Rudolph. Staff members Carl Sandstedt and Bob Houck
Secretary’s report- Minutes from meeting- November 18th, 2004
Motion made by Mark Rudolph to accept the minutes from the November 18th, 2004 meeting.
Second by Warlene Reed
Motion passed.
Public comments- none
Financial Report- Bob Houck gave financial statement as of 1/20/05. In general, foundation is still in market for long-term. Total asset value for foundation is $326,441.37... (See old business for FY2005 Audit.)
Motion by Joe Krebs to accept financial statement.
Second by Mark Rudolph
Motion passed.
Comments from the Foundation Board- None
Director's comments combined- Given by Carl Sandstedt
MK expansion- still trying to work out a deal in order to get parking for the expansion. Shared sketch of proposed parking spaces.
City of O'fallon will still need to review plans.
West County Express will be a 3000 Square foot building. Will probably operate this for at least 7 years. Potential to move to a general purpose branch in the future. This will be an express service with no coffee shop. First year circulation is estimated at 100,000 items. Building is to be delivered in a white box status for the district to rent. Still working on a clear definition of a white box. Lease agreements for the space are being drawn up at this time. Expect this express location to open close to January 2006.
Other business Winghaven branch is doing well for an express. Workload reports showed that WH is more efficient than a normal mini-branch.
Staff Liaison- Bob Houck-
Audit report delayed by two months. Once again on agenda.
Will also be discussing local history programs.
Carrolton Library contacted the foundation and would like information on the pros and cons of having a library foundation. They were put in touch with Brad Smith our Nonprofit Information Resource Manager.
Old Business-
05-09- 2005 Trivia Night
Tim De Ghelder reported building is secure. The following items were discussed:
Trivia Summary
Date: April 30th 2005
Time: 6:30PM to 10:30PM
Place: Civic Park- O’Fallon
Dollar amount raised in 2004- $ 3,526.00
Fundraising strategy for 2005
Donations to hold down costs: food and beverage
Old Business
05-10- FY Independent Audit
Independent Audit Report by Schowalter & Jabouri shared with board members. Audit showed fair statement according to all auditing standards. Possibility to link audit on foundation web page.
Motion by Mark Rudolph to accept the audit for year ending June 30, 2004.
Second by Warlene Reed.
Motion Passed
Old Business
05-11- Jane Householder Scholarships- Applications FY 2205
Bob mentioned that the foundation still has scholarship money left to give out for the FY05. We will look at more application in our Spring meeting. Thank you notes were also shared from previous staff who received scholarship funding.
Old Business
05-12- Expansion of the Foundation Board-
Several board members will have terms come to an end. Board members are urged to consider new board members to replace retiring members.
New Business
05-13- Policy- Conflict of Interest
New government standards requires that non-profit organizations have a "Conflict of Interest" Policy.
Full Policy Link- Conflict of Interest
Motion by Tim DeGhelder to pass the "Conflict of Interest" Policy, with the consideration to share the information with all board members not present.
Second- Mark Rudolph
Motion Passed.
New Business
05-14 Release of donation- Kisker Road Branch
A vending machine has been donated to the Kisker Road Branch by Bob Hansen. The foundation has accepted the donation for the Kisker Road Branch. The foundation has now been asked to give the machine to the Kisker Road Branch and the Saint Charles City-County Library District.
Motion made by Mark Rudolph to give the vending machine to the Saint Charles City-County Library District for the Kisker Road Branch.
Second- Warlene Reed.
Motion Passed
New Business
05-15 Donation- Foundation Sponsorship of Local History Seminar Project
Motion by Mark Rudolph for the foundation to fund up to $250 for supplies to sponsor a "Historical Society" Seminar.
Second- Warlene Reed
Motion Passed
Comments for the good of the foundation:
Possible funding for author project- Steve Ehlmann "Crossroads: A History of St. Charles County Missouri"
Warlene Reed moved to adjourn. Tim De Ghelder seconded. Motion passed.
The meeting adjourned at 4:40 PM.
Next Meeting set for March 17th at 3:30pm in Foundation Meeting Room. (Administration Building)
