January 17th, 2007 Minutes
Foundation Minutes- Board Meeting
Call to order- 3:35
Roll Call- Larry Shroth, Mark Rudolph, Lorna Frahm, Tim DeGhelder, Warlene Reed, Cindy Ostmann, Barb Griffith Staff members- Lisa Dunham, Carl Sandstedt, Rick Schultz
Public comments- Brad Smith-Nonprofit IRM representing the SCCCLD gave information to the library foundation to help support a fundraising opportunity for the Community Council of St. Charles. The Community Council works as a lead agency in supporting develop for non-profits in the St. Charles County area. The foundation board will look at the information proposed and see how this funding will support the long-term relationship between the SCCCLD and the Community Council.
Secretary's report- Minutes from meeting-
Motion made by Larry Shroth to accept the minutes from the November 15, 2007.
Second-Warlene Reed
Motion- Passed
Financial Report
Market report on assets- Rick went over investment spreadsheet: Total
asset value- $386,844.39 as of
Comments from the Foundation Board- Introduction and welcome to Barb Griffith for her first meeting.
Staff Liaison's Comments- Lisa Dunham
Would like to order new letterhead stationary and make a minor change. The foundation logo would remain the same but the font would be changed to a newer modern design.
Director's Comments- Carl Sandstedt
Went over the KL remodeling floor plan. Carl highlighted new areas and showed a map of the new branch.
Spencer will be redesigned in FY2010. This will include tearing down the building and rebuilding a 2-3 story building.
SCCCLD is still working on developing new adult programming ideas.
Winghaven branch will remodel 1000sf in the branch.
BoardWalk at WH looking for new tenants. This will have an effect on the library district when we lease space.
Potential fundraiser with KL being closed. The SCCCLF could sponsor a children's chair decoration contest.
Mentioned the new eaudio from Overdrive. The SCCCLD will offer this service starting Feb. 1, 2008. Customers will be able to download audio books to their computer at home. Titles can be listened to on computer, mp3 players and some titles can be burned to a CD-ROM format.
Adult Reading Program book-log sheets- our adult reading program will allow for customers to give personal information if they want to be contacted for future programs sponsored by the Friends or Foundation.
Old Business
07-27 Webpage Redesign
Lisa Dunham shared an outline of some of the topics to be covered in the webpage redesign.
Some of the topics are listed as followed: News/events, About the Foundation, History, Board, Bylaws, (Gifts-Why, How to Give, Web Giving, Phone, Mail, Fax), Memorial and Honorary Tributes, Monthly Giving, Planned Giving, Stocks, Employer Matching Gifts. Other other area can include special events, capital campaigns.
Old Business
08-06 Trivia Night 2008-
Date Change- Friday May 2 at the O'fallon Elks Lodge. This is the same location as the 2007 event. Our goal is to increase the silent auction items.
Board members will be given a donation packet and challenged to find two silent auction prizes.
Board members will still donate $25 each to event.
Board members are encouraged to help find event sponsors on a variety of levels.
Old Business
08-15 Development Software
Lisa Dunham is looking at several donation software packages. One main component will be a web based hosting service. This will allow flexible user access and internet storage of information. Lisa will give an updated report during the March 20th meeting.
Old Business
08-16 Foundation Wishing Well
Motion made by Larry Shroth to purchase one 3ft wishing well and one box of table top wells.
Seconded by Cindy Ostmann
Motion Passed
New Business
08-18 Audit and IRS Form 990, Authorization for Disbursement
Motion made by Larry Shroth to allow disbursement for audit and IRS 990 forms to be completed.
Second by Cindy Ostmann
Motion passed
New Business
08-19 Coffee Sponsorship and release of funds- Winghaven
Motion by Lorna Frahm for the foundation to supply the funding for a coffee machine at Winghaven.
Second by Larry Shroth
Motion Passed
Larry Shroth moved
to adjourn. Lorna Frahm seconded. Meeting adjourned at
Next Meeting set for March 20, 2008
at
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