Section E - Personnel
Policy Number E084
Dual Track - Promotion Plan
The St. Charles City-County Library District shall offer a promotion plan to raise
salaries of professional level employees to the next higher track.
Purpose
It is the intent of the Dual Track - Promotion Plan to reward outstanding employees who
decide to complete extensive personal and professional development. Development may
include, but shall not be limited to: masters in public administration, business, human
resources, or computer science; or a sequence of courses specifically designed to improve
the employee's level of expertise within his/her job classification.
Criteria
Application to the Dual Track - Promotion Plan will be reviewed by an admission
committee consisting of the Director, Deputy Director, Human Resources Coordinator, and
two peer evaluators appointed by the Director. It is the responsibility of the admission
committee to insure the following requirements are satisfied before admission is granted:
- Completion of one (1) year of employment with the District prior to admission to the
Dual Track - Promotion Plan.
- Outstanding job performance clearly in excess of the required level for the position.
- Acceptable educational levels required for the position; accredited MLS for librarians,
or BA\BS for other professional employees.
- Clearly defined development plan which explains the potential growth of the employee in
his/her classification and the value to the District. It is the responsibility of the
employee to research degree programs or course sequences and make recommendations based on
their research.
In the case of multiple applicants, the admission committee will select the best
qualified candidate(s) based on development plans proposed, value to the District, and
seniority of applicants. Promotion will only be granted when all criteria has been
satisfied.
Implementation of Plan
Due to the impact of promotions on the budget, the following guidelines have been
established:
- Appointments to the Plan shall be limited to professional series classifications,
beginning with salary track F.
- Requests for admission to the Plan shall be submitted to the Human Resources Coordinator
by March 15 of the year of the anticipated promotion.
- Admission to the Plan shall be effective July 1. Promotions will also be effective July
1 and will be granted to employees who have completed one (1) year of employment by July
1.
- Employees who are accepted into the Plan will be promoted one (1) salary track above
their existing classification. Step limitations as described in #E512.2 - Salary Schedule
- Track Promotion shall apply and salary anniversary date will be adjusted according to
#E512.1 Salary Schedule - Step Increases.
- Annual evaluations, plus goal setting, conducted by the immediate supervisor will
measure performance and establish the basis for continued participation in the Plan. If
participation is discontinued, either by employee choice or as a result of the employee's
failure to meet expectations, the employee will be returned to the salary and the
classification held prior to admission in the Dual Track - Promotion Plan.
- If goals for professional development include obtaining a masters degree (as outlined
under the criteria section) then promotion to the higher salary track will be conditional
on the incumbent's continual development; incumbents should take a minimum of two (2)
classes per year. Exceptions may be approved by the Director.
- If an incumbent assumes a new position while participating in the Dual Track - Promotion
Plan, a review of his/her development plan and its relevancy to the new position, must be
conducted by the admission committee and the immediate supervisor. In some cases, a
modified development plan and goals may be required for promotion to a higher level.
- The number of incumbents selected each year shall be limited by the funds available in
the budget.
(Revised 3/13/06)
